Why Document Management System is Critical for any business to succeed

In the beginning, many companies used to manage their documents manually with a mixture of papers, spreadsheets and file cabinet storage systems. As the company grows and with it’s the volume of information and documents storage will also grow. The process of manual document management will be slow, time-consuming, prone to errors, missing files and cumbersome. Furthermore, it does not support the complex regulatory requirements and policies of its organization

Due to the inconsistent filing, it will create a number of problems as well as more documents to be managed in the same way. The non-uniform data information forces users to look for information in multiple systems across the enterprise.

Few more challenges are:-

  • Workflow processes are confusing, nobody knows where is the document at the moment and who is processing it
  • Wrongly filed or lost documents can cause considerable costs
  • Multiple filings and distribution of document copies can cause high paper costs and printing costs
  • Change control and versions of documents are hardly possible
  • Employees create their own file structures in which his subordinates or other users cannot find their way path
  • Monitoring the progress and status of individual documents is difficult to trace out

In order to solve all these problems, some of the regulatory bodies made mandatory to implement an electronic document management system which helps to track, store and manage documents in a digital format across the organization

Implementing document management system is critical for any business to succeed in this competitive markets and also – it controls your documents, secures your communication and ease of sharing documents with distributed teams, increases your productivity, reducing business risk and radically speeds up your operational workflows as well as meeting compliance standards

While evaluating or searching for any document management system, below are some of the features to be contained

Document Tracking System - AmpleLogic
  • Store, search and retrieve files
  • Document Security
  • User access and permissions
  • Store all type of document formats
  • Workflow configuration
  • Email alerts, notifications, and escalations
  • Track and manage version controls
  • Integrations and Multi-language support
  • On-premise or cloud deployment
  • Audit trails, electronic signatures, and password authentications
  • Role-based permissions
  • Customization as per client requirements

AmpleLogic Document Management System Solution enables you to comply with stipulated high-quality industry standards and also meet complex requirements of ‘Goods Manufacturing Practices’ (GMP). This document management system emerged as a way to convert paper-based documents to digital documents also it’s a way to automate the existing manual processes that make an important part of a digital transformation for any organization

If you would like to discuss how your businesses can benefit from AmpleLogic Document Tracking System, drop us an email at info@amplelogic.com or visit www.amplelogic.com to know more information

About the author: amplelogic123

Leave a Reply

Your email address will not be published.Email address is required.